ⓘ This article is for Event Organizers
You’ve finalized your badge count, artwork, and equipment needs — now it’s time to make sure you’re fully prepared for Expo Pass onsite badge printing.
This guide outlines exactly what you (the Event Organizer) need to provide, what Expo Pass delivers, and what to expect from our onsite team (if included with your package).
What Event Organizers Must Provide
To ensure your registration area is fully functional, you are responsible for:
Lanyards
Badge Sleeves (optional, but if used, must be at least ¼" wider than your badge size)
Registration Staff
Tables or kiosks for equipment setup
➤ Recommended: One 6' table per Lane
(Each Lane = 2 iPads + 1 Printer)Power Setup:
1 power strip per Lane
Extension cords to reach outlets
Sockets must accept 3-prong grounded plugs
HERE are the electrical requirements
Dedicated Internet Connection
➤ Strongly recommended: hardline Ethernet
➤ You’ll need to supply the Ethernet cord for the routeHERE are the internet requirements
What Expo Pass Provides
If you’re using Expo Pass for Premium Onsite Badge Printing, we will ship or deliver:
iPads
Zebra Printers
Router (plus backup; note: backup has no cellular capability)
Badge Shells (if pre-ordered)
Protective travel cases for all equipment
Onsite or on-demand equipment setup and support
Expo Pass Onsite Support Scope
If Expo Pass team members are scheduled to be on-site for Day 1, here’s what to expect:
✅ We Handle:
Equipment setup and testing
Equipment teardown (if applicable)
General technical support for Expo Pass equipment
Lead Retrieval support (if used)
❌ We Do Not:
Assist with attendee check-in or registration
Hand out lanyards or badge sleeves
Answer general event or attendee questions
⚠️ Please plan to have your own registration staff onsite to manage attendee-facing activities.
Additional Onsite Logistics Resources
Common Mistakes to Avoid
Missing power supplies:
Each Lane needs a power strip and nearby outlet access — don’t forget your extension cords!Assuming Expo Pass provides staff for registration:
We provide equipment support only — all attendee-facing roles must be covered by your team.Forgetting Ethernet cord:
If you plan to use wired internet (recommended), you must bring the ethernet cable.Improper sleeve sizing:
Badge sleeves must be at least ¼ inch wider than the badge to prevent fitting issues.