ⓘ This article is for Event Organizers
To use Expo Pass for onsite badge printing, your Router, iPads, and Printers must be synchronized by creating "Lanes" and assigning iPads.
There are two ways to set up lanes:
Via the Expo Pass Lane Configuration Portal – Available only when Expo Pass printers are onsite.
Onsite Setup – Requires all printers and iPads to be connected to the same network.
Follow these steps using a single iPad to configure all lanes for your event.
EXPO PASS LANE CONFIGURATION PORTAL
Log into your event in Expo Pass.
Go to your "Event Settings" and select "Lane Configuration"
Click the blue button [Create Lane]
You will be prompted to enter a name for your new lane. Less is more here, something creative like "Lane 1".
Your lane will appear as an option and now you will need to assign a printer to it as well as assign badges to it.
Add Printer
There are hundreds of Expo Pass printer options to search for to add to your lane, but first you will need to determine what printer you are setting up. On the back of the printer is a small white sticker, with an Expo Pass logo on it, that will have a number that may look like "P-193.1".
Locate your printer number and "Search" it by scrolling through the list of options.
Select your printer number.
Click the dark blue [Add Printer] button.
Add Badge(s)
If you have created multiple badges (same artwork but different Print layers) you will want to add each badge to each lane.
Click the 'carrot' next to the IP address showing for your lane.
2. An [Add Badge] prompt will appear -- with a 'carrot' drop down to select the badge(s) needed for this lane.
3. Once the bade is selected, click the blue [Add Badge] button.
Congrats - you've now completed the process to build Lanes for your onsite Badge Printing experience!
ONSITE SETUP
Here is a short video tutorial on the process:
Accessing the Badge Print Settings
First you will need to access the badge print settings on your iPad Kiosks to build and manage your lanes. Follow these steps:
1. Turn on your Router, iPads, and Printers and make sure they are all connected to the same network (“ExpoPass” when using Expo Pass equipment). You’ll also want to make sure that you have a solid internet connection as well.
2. Log into your Expo Pass event with your User ID, making sure that if you are not the Event Owner that you have the appropriate permissions for check-in.
3. Once you are in your event, you will automatically be routed to the ADMIN TOOLKIT site.
4. Click “Badge Print Settings ” (next to the printer icon).
From this point there are 2 tasks to complete:
1. Map Printers to your Lane(s).
2. Add Your Badge Shell(s) to Printers.
Building Lanes on your iPad Kiosks and Mapping Printers to Lanes
1. After clicking Badge Print Settings this page will appear.
💡NOTE: If Lanes were previously created you may need to delete them by swiping left next to the lane’s name. Then a "Delete" option will become available.
2. Search for available Printer(s) to build Lanes by clicking on the "+" icon in the upper righthand corner.
3. A new window will appear for you to "Add Lane - Enter Lane Name". This is where you will create the lane name. Once you enter the first lane name, click Add.
We suggest using the following naming convention:
Lane 1
Lane 2
Lane 3
4. Click on the screen next to the new lane you created and search for available Printer(s).
5. When you click on the lane name, a screen will pop up with all available printers.Click on the printer with the labeled number (and IP Address) that you want associated to this new Lane.
The last 6 digits of the printer numbers can be found on the Expo Pass sticker located on the back of your printer (right next to where you plug in the power cord).
Status of the printers:
A green check mark: the printer is connected to the internet
A grey x: this printer is offline and not connected to the internet
❗ Important: All Printers currently connected to the same network should become available as options. If you do not see any available printers, click the back arrow in the top left, and try this search process again.
💡 Tip: Take note of which Printer is designated for each lane by noting the IP Address and put a post-it note on the underside of the printer. This way you’ll remember later when it comes to mapping iPads to Lanes too, and laying out your equipment in your Registration Area .
6. Once you have selected the printer, you should see the following display. This means it's time to move on to Selecting your Badge Template:
Add Badge Shell Template to your Printer
Now that you've built your lane(s), let's get badges assigned.
1. From the display below, click the “Select Badge Template” – which means selecting the badge template that this printer will identify with.
You can select multiple badge templates per printer, but they all must have the same badge artwork.
Creating Badge Templates is done in the Badge Manager - Forming and Assigning Badges
2. When you click on Select Badge Template, you will see a list of the formed and available templates for your event. Click the one you want to use.
2. After Template is selected and everything looks correct, click ADD.
3. Once all templates have been added, click DONE.
Congrats - you've now completed the process to build Lanes for your onsite Badge Printing experience!
NEXT STEPS:
Don't forget to set up each of your iPad's Settings