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Onsite Logistics - Electrical Needs

Ensure you have the proper electrical setup at your venue to support the Expo Pass Badge Printing Equipment.

Tracey Straub avatar
Written by Tracey Straub
Updated over 2 weeks ago

This article is for Event Organizers

To ensure a smooth check-in experience, it’s critical that your venue provides the right electrical setup to support Expo Pass badge printing equipment.

This guide outlines exactly what you’ll need to prepare for onsite power — including device pairings, amp loads, and venue coordination tips.


How Expo Pass Equipment Is Set Up (By "Lane")

Expo Pass sets up equipment in Lanes — each Lane includes:

  • 2 iPads

  • 1 Printer

That means 3 devices per Lane, all of which require electricity.


🔌 Electrical Requirements Per Lane

  • 1 power strip per Lane (must support 3-prong plugs)

  • 1 extension cord to reach from the nearest outlet to the check-in table or kiosk

💡Pro Tip: Bring an extra extension cord just in case!


⚡ Power Load Requirements

Here’s the amp usage per device:

  • Each iPad = 2.4 amps

  • Each Printer = 3.5 amps

  • Router = 3.3 amps

A standard Lane setup (1 iPad + 2 Printers) uses:

  • 9.4 amps per Lane

  • +3.3 amps for your Router

Important: This does not include other electronics like laptops, lighting, or monitors. Be sure to factor those in if they share the same circuit.


📍 Check With Your Venue

Make sure:

  • Electrical outlets are close to the registration/check-in area

  • You are aware of any power limitations or shared circuits with other vendors or AV equipment


⚠️ Important Scope Limitations

Expo Pass onsite personnel (if present) cannot install electrical cords or run lines across the venue.
Their role is limited to connecting Expo Pass badge printing equipment directly to the provided power strips.

That is why it is important to have this ready and dropped before it is time to set up the equipment.


Common Mistakes to Avoid

  • Forgetting power strips or extension cords:
    Each Lane requires its own power strip, and cords must reach the registration setup.

  • Placing equipment too far from outlets:
    Double-check your floor plan and bring backup cords if outlets aren’t nearby.

  • Underestimating power load:
    Exceeding your amp capacity may trip circuits — calculate amps per Lane and account for the Router too.

  • Relying on Expo Pass for electrical install:
    Expo Pass staff cannot handle venue electrical setup — this must be arranged with your venue team in advance.

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