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Building Lanes for Onsite Badge Printing
Building Lanes for Onsite Badge Printing
Tracey Straub avatar
Written by Tracey Straub
Updated over a week ago

This article is for Event Organizers

To use Expo Pass for your onsite badge printing, it's crucial to ensure that the Router, iPads, and Printers are synchronized. This involves creating "Lanes" and assigning iPads.

Follow these steps to complete the process, which can be accomplished using a single iPad to walk through the steps below and create all of your lanes for your event.

Avoid duplicating the Lane creation process by using multiple iPads.

Here is a short video tutorial:

Accessing the Badge Print Settings

First you will need to access the badge print settings on your iPad Kiosks to build and manage your lanes. Follow these steps:

1. Turn on your Router, iPads, and Printers and make sure they are all connected to the

same network (“ExpoPass” when using Expo Pass equipment). You’ll also want to make sure that you have a solid internet connection as well.

2. Log into your Expo Pass event with your User ID, making sure that if you are not the

Event Owner that you have the appropriate permissions for check-in.

3. Once you are in your event, you will automatically be routed to the ADMIN TOOLKIT site.

4. Click “Badge Print Settings ” (next to the printer icon).

From this point there are 2 tasks to complete:

1. Map Printers to your Lane(s).

2. Add Your Badge Shell(s) to Printers.

Building Lanes on your iPad Kiosks and Mapping Printers to Lanes

1. After clicking Badge Print Settings this page will appear.

💡NOTE: If Lanes were previously created you may need to delete them by swiping left next to the lane’s name. Then a "Delete" option will become available.

2. Search for available Printer(s) to build Lanes by clicking on the "+" icon in the upper righthand corner.

3. A new window will appear for you to "Add Lane - Enter Lane Name". This is where you will create the lane name. Once you enter the first lane name, click Add.

  • We suggest using the following naming convention:

    • Lane 1

    • Lane 2

    • Lane 3

4. Click on the screen next to the new lane you created and search for available Printer(s).

5. When you click on the lane name, a screen will pop up with all available printers.Click on the printer with the labeled number (and IP Address) that you want associated to this new Lane.

  • The last 6 digits of the printer numbers can be found on the Expo Pass sticker located on the back of your printer (right next to where you plug in the power cord).

  • Status of the printers:

    • A green check mark: the printer is connected to the internet

    • A grey x: this printer is offline and not connected to the internet

Important: All Printers currently connected to the same network should become available as options. If you do not see any available printers, click the back arrow in the top left, and try this search process again.

💡 Tip: Take note of which Printer is designated for each lane by noting the IP Address and put a post-it note on the underside of the printer. This way you’ll remember later when it comes to mapping iPads to Lanes too, and laying out your equipment in your Registration Area .

6. Once you have selected the printer, you should see the following display. This means it's time to move on to Selecting your Badge Template:

Add Badge Shell Template to your Printer

Now that you've built your lane(s), let's get badges assigned.

1. From the display below, click the “Select Badge Template” – which means selecting the badge template that this printer will identify with.

  • You can select multiple badge templates per printer, but they all must have the same badge artwork.

  • Creating Badge Templates is done in the Badge Manager - Forming and Assigning Badges

2. When you click on Select Badge Template, you will see a list of the formed and available templates for your event. Click the one you want to use.

2. After Template is selected and everything looks correct, click ADD.

3. Once all templates have been added, click DONE.

Congrats - you've now completed the process to build Lanes for your onsite Badge Printing experience!


Don't forget to set up each of your iPad's Settings

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