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Session Attendance Tracking
Session Attendance Tracking
Kacie Ferguson avatar
Written by Kacie Ferguson
Updated over a week ago


Event Organizers -- do you need to scan in your attendees to track attendance -- no problem with Expo Pass.

You will need to start by assigning certain people to be Event Users, which will provide them added permissions in the mobile app. Please note, however, that Event Users cannot not also be "Event Attendees" -- meaning specifically that the email address used for an Event Attendee cannot also be used again for an Event User.

Please make sure that when you add in the User, you have given them permission to "Scan Attendees."

Scan Attendees Into Sessions

1. Login with your credentials into the Expo Pass Mobile App and choose the appropriate event.

2. Tap on the “Admin Toolkit

3. Tap on “Event Sessions

4. Tap on the Session you would like to scan attendees into.

  • All Organizer Users have the ability to scan Attendees into a Session (as long as this option has not been "unchecked" from their permissions)

5. Here, you can view in real time how many Attendees are registered vs. those who have been scanned into the Session (attended)

6. On the upper part of the screen, tap on the “Scan” icon. This will pull up your smart phone’s camera which acts as the scanner.

7. Scan the Attendee’s QR code on their event badge. View the profile of the scanned Attendee, or move on to scan the next attendee.

Expo Pass Web

Viewing/Printing Session Attendee List
There are 2 ways to track your attendance for sessions:
•Overall for the entire event
•Session by session

Overall for the Entire Event:

1. Login with your credentials into the Expo Pass Web Application and choose the appropriate event.

2. Click on the “Attendees” tab in the left-hand menu.

3. Select all attendees, and click on the "More" button, and then select "Download as .csv":

This will give you a full list of your attendees, their attendee information, the sessions they were scanned in (and out of), the CE credits associated with those sessions, as well as who scanned them in (and out). 

If you would prefer to see an attendee list by session, please see the directions below.

Session by Session:

1. Login with your credentials into the Expo Pass Web Application and choose the appropriate event.

2. Under “Sessions” tab in the left-hand menu, click into the session you would like to review attendance for.

3. In the upper left hand corner, click on the orange “Attendees” box.

4. Here, you can view and print a CSV list of all Attendees that attended (were scanned into) that specific session.

  • To print a list, select the appropriate Attendees, or select all, and click the “More” tab

  • Select "download as a .csv"


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