ⓘ This article is for Event Organizers
We've made managing your event even easier! Our Event Settings allow you to turn on your event access when you're ready!
Accessing Event Settings
1. To manage your Event Settings, login to Expo Pass and click into the event you'd like to manage.
💡 Tip: If you do not have an account yet, or an event created, do both of those steps first.
2. Click on the Event Settings in the left nav bar.
3. Once you are in Event Settings, you will see 5 tabs:
General
Email
Onsite
Lane Configuration
Integrations
General
Attendee App Access
This moves your event from "draft mode" (not accessible by attendees) to live for registered attendees. It is one setting for in-person, virtual and hybrid events. Once it is on, attendees get in with the Attendee App Magic Link (opens the mobile app) or the Web Browser Magic Link (opens a web browser).
1. Toggle Attendee App Access to ON.
2. Next to Open access on, choose the date and time you would like attendees to get in.
3. Click Save.
Video Streaming Enabled
This allows you to add session streaming for a live virtual event with Zoom links, URL links or video recordings.
Invoicing Payments
Turning this on enables the option to "Pay by Check" during Expo Pass registration. You will then need to follow up to collect payment from these attendees. You can track Invoice payments through the Registration Transactions Report.
There is no way to disable access to the event for an attendee that has not paid their invoice except by REMOVING them from the attendee data table and adding them back in once they've paid.
However, you are able to track Payment Status if an attendee pays you for invoice amount outside of Expo Pass. Navigate to Registration section > Review Transactions, type in Attendee's name or email into Search bar. Once attendee is located, select Payment in Action Column.
Complete all required details below under Invoice Payments and Select Add Payment. Under Payment Status Column in Transactions it will show Invoice Fully Paid, if paid in full or Payment Partially Paid if only partially paid.
Emails
In this tab, you are able to toggle your confirmation emails on and off, edit the email body of your confirmation email, as well as control event reminder emails and Lead Retrieval emails to Exhibitors.
Onsite
These are features to use Onsite at your event.
Edit Attendee During Check-In
Allow attendees to edit the data printed on their badges during check-in on the iPad Kiosks.
Enable and Manage Attendee Session Self-Scan
Allow attendees to scan themselves into a session for tracking purposes.
Lane Configuration
This allows you to build lanes for Onsite Badge Printing. For traditional events, this is done for you before the equipment is tested and ships out. This is usually used by Expo Pass Lease clients, or for easy troubleshooting via a Web Browser.
Integrations
Manage and edit your Swoogo Integration, or work with Expo Pass on your Guidebook or Zapier needs.