ⓘ This article is for Event Organizers
A well-planned Registration and Check-In area can make or break your attendees’ first impression.
This guide outlines the layout, spacing, and traffic flow recommendations to help ensure your onsite experience is smooth, professional, and efficient.
Table Setup Requirements
Recommended Table Size per Lane:
One 6-foot (72" x 30") table per Lane
Each “Lane” = 2 iPads + 1 Printer
This size ensures:
Enough room for equipment
Comfortable spacing for attendee interaction
Why 30" Depth Matters:
Printers + badges alone take up 24 inches
With a little clearance front and back, 30-inch table depth gives you:
Clean badge stacking behind the printer
Space Around the Table
Be sure to leave ample space behind the registration tables so your staff can move around easily — especially when multiple people are working check-in together.
Control the Attendee Flow
Think TSA-style lanes — clean and clear. We recommend:
Defining clear paths for check-in lines
Using stanchions or signage to keep lines orderly
Keeping the area intuitive so attendees know where to go next
This reduces confusion, bottlenecks, and unnecessary crowding.
Separate Your Swag Station
Avoid unnecessary crowding at your registration tables by separating giveaway items. We strongly recommend:
Setting up a dedicated table at one far end of the space (away from registration equipment) for:
Lanyards
Badge sleeves
Event bags
Printed programs or handouts
This minimizes congestion, avoids delays, and keeps the badge printing process efficient and focused.
