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Magic Link Manual Distribution
Magic Link Manual Distribution

Magic Link Manual Distribution

Tracey Straub avatar
Written by Tracey Straub
Updated over a week ago

Ready to send out your Magic Links to your Attendees? Here is how to send out Magic Links individually or in bulk to attendees through our manual process in Expo Pass Classic.


You can send magic links up to 10 attendees at a time by following the steps below.

  • NOTE: If you need to send both Mobile Magic Links (in-person events only) and Web Magic Links (virtual events) to your attendees you will

1. Log into your event via Expo Pass Classic:

2. Once you are in your event, go to the Attendee Data table:

3. Click on the Fields Icon at the top, and remove all attendee data and select the following fields: Name, Email, Magic Link Sent At and Updated At.

Select 10 Results to Display and click Apply.

4- Once done, sort the Attendees by the "Magic Link Sent At" header by clicking on it once. The registrants who have not yet received their Magic Links will populate at the top and have "Not Applicable". Your list of attendees will now be sorted in chronological order based on the date that they received their Magic Links.

  • PRO TIP: We do step 4 because we are sending out Magic Links to 10 Attendees at a time. Sorting in this method will help you to ensure that any new registrants aren't accidentally missed in this process.

  • If you sort your list alphabetically by Attendee, you can easily miss someone if they register while you are sending out Magic Links.

5. Check the box next to "Name" to select the 10 attendees on this page.

6. Once the 10 attendees are selected, click the "Actions" button and then click on either Send Web Magic Link (virtual events) OR Send Mobile Magic Link (in-person events only) from the newly opened expansion window:

7. A prompt will pop up asking if you are sure you want to send a Magic Link. Click OK.

8. When you click 'OK', a blue progress bar will go across the top of the page. Once the Magic Links have been sent successfully, a green box will pop up in the top right corner that says 'Magic Links have been sent!'

  • NOTE: If you need to send both Mobile Magic Links (in-person events only) and Web Magic Links (virtual events) for your hybrid event to your attendees, DO follow steps 6-8 again with whichever link you have yet to send.

9. Click on the box next to Name again to unselect the 10 attendees. Then click on the Next Page arrow on the right of the screen to continue to the next page.

10. Repeat steps 5 - 9 until you have exhausted your list of Attendees for your event.


NOTE: If at any time you may have missed an Attendee and/or want to send them another Magic Link, you can easily do so by selecting only their name in the Attendee Data Table (step 5) and then follow steps 6 and 7 to give them a new Magic Link.

After you have sent out your Magic Links, you can refresh your screen, go back into the Attendee Data table and repeat steps 2-4.

Note: 'Not Applicable' means they have not been sent a Magic Link yet. If they have been sent a Magic Link, it will show the date it was sent.

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