Want some fresh ideas on designing your badge shells? Check out this article:

Badge design bootcamp: How to create a clear (and fun!) name badge.


Before we begin this process, we need to make sure you have made all the necessary decisions in regards Badge Selection including badge size, single or double sided, etc.

**If you are unsure, please refer to our Onsite Badge Selection Guide article before moving forward with this article and your badge design.

In an effort to manage your expectations, please note that all final artwork is due to your Expo Success Badge Print Lead five (5) weeks PRIOR to your event (that's 25 business days prior) to ensure we have enough time, and everything in the printing process goes smoothly, so your badges are top notch!

  • If for some reason that timeframe becomes compressed to less that four weeks, we cannot guarantee that your badges will be available for your event and/or we will be forced to assess an additional expedited fee.

(1) A little more information that we'd like to share: 

  • Expo badges are printed on direct-thermal paper without the need for messy inks. The reaction of heat being applied to the paper allows for black text and other images such as a QR code to be visible on the paper.

    • For example, the area on the badge for the Attendee's Name, Firm Name, and QR Code must be white (blank, with no other images).

Badges are available, and priced, in full-color shells.

  • Badges are made of high-quality paper. Expo uses 9.5 pt. stock, which is much heavier/thicker and holds up very well even without a holder.

  • The minimum quantity of badges is 500 per badge shell type.

    • A badge shell is the pre-printed design (usually color), not the black text that's printed onsite (the imprint).

    • Please keep this in mind if you are looking to make various badge shell types for your event.

  • If you want to make your VIP badge shells to look unique, which might be only for 40, you must still order 500 badges for that shell type. NOTE: You'll also need to add more Printers to your equipment order as each badge shell type must have its own printer.


(2) Submit your final artwork for your event to your Success Manager: 

4" x 3" Badge Shell Templates

  • Artwork submitted to Expo should be in a Print-Ready PDF, appropriately sized and are required to have crop and bleed marks visible.

    • PLEASE NOTE: The front design of the badge should be on page one of the Print Ready PDF and the back design on page two, both formatted to be the size of the badge. They cannot be submitted side-by-side.

  • No bleed to the top and bottom of the design must have 0.125" of white space.

  • Imprint can only be on area that is WHITE (no color or artwork)

SAMPLE

4" x 6" Badge Shell Templates

  • Artwork submitted to Expo should be in a Print-Ready PDF, appropriately sized and are required to have crop and bleed marks visible.

    • PLEASE NOTE: The front design of the badge should be on page one of the Print Ready PDF and the back design on page two, both formatted to be the size of the badge. They cannot be submitted side-by-side.

  • No bleed to the top and bottom of the design must have 0.125" of white space.

  • Imprint can only be on area that is WHITE (no color or artwork)

SAMPLE


(3) When submitting your artwork to your Success Manager, please also include a print-ready version (see example below) that includes all the information you intend to thermal print on the badge onsite and be specific about the number of rows, font size, and potential length of each printed field.

For example, you may want something like this:

  • Row 1 - Last Name (larger font), centered

  • Row 2 - First Name (normal font), centered

  • Row 3 - Job Title (normal font) up to 50 characters, centered

  • Row 4+ - QR Code, right justification 


Again, we can't stress enough how important it is to start this design phase as soon as possible.  If you have questions on this process or need more information, please reach out to your Success Manager.


Next step: Please take a minute to read our article on Onsite Badge Printing Logistics.


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